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How Long Do You Spend On Emails Everyday?

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How Long Do You Spend On Emails Everyday?

Postby Shaye ~ proud wahm » Sun Jul 13, 2008 6:35 pm

Sometimes keeping up to date with emails is a challange for me. How long do you spend on this task each day?

Do you have any tips on managing this time effectively?

thanks everyone :)

Shaye
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Postby KansasDragon » Sun Jul 13, 2008 6:45 pm

I check it periodically during the day, but don't follow any set routine. I'm pretty good at glancing at subjects, and then closing my email quickly if there is nothing in it pertaining to the task at hand.

One piece of good advice I read recently was to schedule email times, and that the first time should be after you complete your first major item on your to-do list for the day. Otherwise you get distracted from the important items, and start working reactively.

It's a good piece of advice, but not one I live by, yet.
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Postby johndilbeck » Mon Jul 14, 2008 4:28 am

I agree; if there is a major task to be completed, do it before checking email, twitter, or anything else that can be distracting.

Normally, I spend about two hours per day working on email. In general, I get about 300 emails per day and I go through them using my webmail app to delete all the ones that aren't relevant.

Then, I download the rest into Eudora and start going through them. I have about 100 programmed inboxes and the emails are filtered as they download. Some of the inboxes are high priority and I respond to them first. Then I work down through them by priority level.

High priority would be current customers, and new business; medium would be reply notices from forum threads and similar items such as new followers on Twitter. Low priority are any emails that aren't filtered into higher priority inboxes.

If I don't have time to deal with all of them, at least the highest priority messages are handled.

I change priority level on inboxes as my business priorities change. What was a high priority last year may be low priority this year, and vice versa.

When I finish working on email, I don't think about it again until later in the day.

Normally, I check email around 5:00 am and again around 8:00 pm. (I don't work all that time!)

Act on your dream!

JD
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Postby MommyEnterprises » Mon Jul 14, 2008 10:04 pm

I am one that basically checks emails all day/night until I go to bed.
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Postby Shaye ~ proud wahm » Tue Jul 15, 2008 7:06 am

KansasDragon wrote:
One piece of good advice I read recently was to schedule email times, and that the first time should be after you complete your first major item on your to-do list for the day. Otherwise you get distracted from the important items, and start working reactively.

It's a good piece of advice, but not one I live by, yet.


I wish I could do this & today is the day I am going to start trying. For some reason even if I don't act on my emails straight away...I just want to know what's going on in there. I know it's distracting and I should just turn it off - you're right.

MommyEnterprises wrote:I am one that basically checks emails all day/night until I go to bed.


You & me both :wink:
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Postby PattyGale » Thu Jul 24, 2008 10:12 pm

I check email twice per day... once in the morning before I start anything else and then in the late afternoon / early evening.

I scan for anything super important and if it is, I reply right away. If it's not important, it can wait.

It really has made a huge difference in my productivity in recent years.
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Postby robert adams » Fri Jul 25, 2008 7:53 am

johndilbeck wrote:<snip> I go through them using my webmail app to delete all the ones that aren't relevant.

Then, I download the rest into Eudora and start going through them. I have about 100 programmed inboxes and the emails are filtered as they download. Some of the inboxes are high priority and I respond to them first. Then I work down through them by priority level. <snip>

JD

you are doubling the time to deal with email.

don't use the webmail at all.
simply setup new filters in eudora to filter out the trash just like you have done to sort the good stuff.

save yourself from dealing with your email twice.


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Postby alexc » Fri Jul 25, 2008 3:14 pm

I never stop checking my e-mail. Outlook is running constantly and as mail comes in I have it filtered to various folders, which I then read through as I need to. Some mail comes in unclassified, and that gets read pretty much right away, and then the other folders get ready in order of importance.
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Postby Jim Guinn » Fri Jul 25, 2008 3:29 pm

I check my email whenever I sit down at my computer. 95% percent is spam/junk and dispatched of very quickly with the delete button. The other 5% is answered. The time to deal with email is relatively brief.

Jim
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Postby stephfoster » Fri Jul 25, 2008 4:51 pm

As little as possible! Most days I check email once in the morning and that's it. If I'm expecting something I'll check more often, just scanning for what I'm after.

Some email I check by downloading to my computer. Other goes through GMail, which I have sorting it into folders so I can quickly find the things that are most likely to be important to me... as well as sorting the things I know I will never read.
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Postby johndilbeck » Fri Jul 25, 2008 6:51 pm

robert adams wrote:you are doubling the time to deal with email.

don't use the webmail at all.
simply setup new filters in eudora to filter out the trash just like you have done to sort the good stuff.

save yourself from dealing with your email twice.

robert


Hi Robert,

I've tried it both ways. My current method of deleting first through webmail lets me handle my email more flexibly.

Often I delete something from someone I normally read because the subject doesn't interest me, or delete newsletters due to lack of time.

A filter isn't as flexible as quickly skimming the subject lines in webmail.

Act on your dream!

JD
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Postby Shaye ~ proud wahm » Sat Jul 26, 2008 11:29 pm

johndilbeck wrote:
robert adams wrote:you are doubling the time to deal with email.

don't use the webmail at all.
simply setup new filters in eudora to filter out the trash just like you have done to sort the good stuff.

save yourself from dealing with your email twice.

robert


Hi Robert,

I've tried it both ways. My current method of deleting first through webmail lets me handle my email more flexibly.

Often I delete something from someone I normally read because the subject doesn't interest me, or delete newsletters due to lack of time.

A filter isn't as flexible as quickly skimming the subject lines in webmail.

Act on your dream!

JD


Thanks everyone! I learnt alot by posting this thread. :wink:

I have not been back sooner cause I've started taking some of this advice...and implemented an email management system.

So far now I check my account 3 times a day and have started using the filtering so I can automatically go to folders that are the most important!

I wish there was a thumbs up emotion icon I could post! :P

Shaye
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Postby LeisaWatkins » Tue Jul 29, 2008 8:03 am

I now check twice a day. I was checking frequently, which helped with business, but it just was taking so much time.

I had my email set to download every ten minutes and chime when it downloaded the email. I used the chime as a law of attraction type of reminder. Every time my email chimed I'd think, "I got another order." I loved having the reminder, but found I couldn't resist looking at the email when it chimed. I'd just be to curious. So now I don't have it automatically download.

I found I was getting roughly 60 emails every 10 minutes. So one thing that helped was installing stronger spam filters. All my regular email (from Yahoo groups) etc. gets filter into their own folders. Then if I have time, which is rarely, or working on a project that relates to that group then I'll skim through the email in that folder.

~ Leisa
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Postby miriampotter » Tue Jul 29, 2008 12:56 pm

Hello

I check them a few times a day, but I am trying to use self control, and not let them rule me!
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Postby alexc » Thu Jul 31, 2008 5:47 pm

I find a simple filter, and routing all of my accounts straight through Outlook really helps to cut down on the time I have to spend dealing with e-mail. It also helps that I have a little Outlook popup every time a new mail comes in so I can immediately decide if I want to read it or delete it. I spend less time on email that way as I multi-task while still getting all my mail.
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